Send a contract for signature
Write it, send it, and have the client sign online — no printing, no scanning.
Writing it
Give it a title, choose the client and the shoot, and paste in your agreement. Merge fields fill in the client's name, email and phone, your business name and email, the date, and the shoot's date, time, location and type, so the same wording works for every client. Line breaks are kept; bold, headings and other formatting aren't, so set out sections with plain headings and numbered clauses.
The shoot fields come from the shoot's calendar entry and follow it until the contract is signed: if the wedding moves, the contract moves with it. Once signed, the wording is fixed as it was the moment your client signed. A field with nothing to fill it stays as its {{token}} in curly brackets, and the draft warns you before you send it. Create a contract on a shoot's page starts one with the client and shoot already picked.
Templates
Under Paperwork → Contract templates, write your contract once, merge fields and all, and every new contract can Start from it. Or write one contract the way you like it and press Save as template. A contract copies the template's wording when you make it, so changing or deleting a template never changes a contract already made or sent.
We give you the tooling, not the wording. What your contract should say — cancellation terms, copyright, model release, what happens if you're ill — is a question for a lawyer in your state, not a template from a software company.
Sending and signing
- Open the draft and check it reads right: the page shows the wording with the merge fields filled in, as your client will see it.
- Press Email to your client. They get an email with a button to their signing page. With no client attached, the button marks it sent and copies the link for you to send yourself.
- They read it, type their full name, tick that they agree and sign. The name, the time and the IP address it was signed from are recorded, and you get a notification.
- The signing page stays as their copy, with a Print or save button, and it's in their client portal. The date in the contract is fixed to the day it was signed.
A signing link works for 30 days. Until it's signed you can email it again, which also gives the link a fresh 30 days, or send a new one once it has expired. To change the wording after sending, press Edit: the contract goes back to draft and the old link stops working, so nobody signs the old version.
Send the contract and the deposit invoice together. Signing and paying in one sitting is what actually locks a date in — a signed contract with no deposit still evaporates.
Finding the ones waiting on a signature
Awaiting signature at the top of Paperwork lists every contract that's out but not signed, and Today counts them too. A contract can't be edited or cancelled once it's signed; a draft or a cancelled contract can be deleted, and waits 14 days in the trash.